Goals for the first quarter 2022
Last fall, we created quarterly goals for the codebase stewards based on our roadmap document.
It turned out to be a useful way for us to work, so now we are extending it to the whole organization and the entire roadmap.
The sections and tables below are based on the roadmap, but we also made a few additions.
The goals were initially envisioned to be a bit more than half way to the “one year ambition” in that document.
In some sections, the codebase stewards Q4 2021 goals can be seen in an extra column.
During the winter, our own awareness was raised about gaps in our own sustainability.
A new section “Operational excellence” has therefore been added.
This partly arises from us realizing that onboarding remote administrative staff will be extra burdensome with gaps in the documentation of our own processes.
A central theme emerging from the first Goals Q1 2022 session is to consider how to use the non-co-located time in the first quarter to strengthen our organization’s process/workflows, creating a more solid base from which to work in the second quarter and beyond.
Growing the public code ecosystem
Awareness
| One year ambition |
Q1 2022 goal |
| Build out media production capacity |
(see operational excellence) |
| Begin producing library of media assets: videos, whitepapers, podcasts |
Map out content and update About in order to produce at least one explainer videos and one leave-behind. Identify a topic for a whitepaper. Do two Let’s talk about Public Code podcasts. Apply for appearance on other podcasts. Host Open House on Twitter Space biweekly to build a following and seed Public Code. |
| Develop coherent awareness-building strategy and voice |
Update existing brand content with new discoveries and improvements. Review and revise brand guidelines to be at par with our narrative. Initiate the plans for Public Code International Summit |
Partnerships
| One year ambition |
Q1 2022 goal |
| Define and build-out Partnership relations |
Review current partnership template |
| International Partner |
At least one US/CA public admininstration |
| Create narratives of collaboration with partners in order to bring more interested parties in |
(No Q1 goal set) |
| Provide firesouls with anything they need in order to advocate for us |
(No Q1 goal set) |
Memberships
| One year ambition |
Q1 2022 goal |
| At least five partner organizations moving towards membership |
(No Q1 goal set) |
| With one or more signing on as members |
(No Q1 goal set) |
| Establish our first international field office to develop potential members, partners, and codebases |
(No Q1 goal set) |
Tending to stewardship
Activities & Processes
| One year ambition |
Q4 2021 goal |
Q1 2022 goal |
| Launch formal process stewardship practice |
1. Clean up our existing documentation 2. Have an outline of how a certification process could look like |
(No Q1 goal set) |
| Help a codebase that is spun off from the host organization become its own external non-profit stewardship foundation |
|
(No Q1 goal set) |
| Include on our website a visual and short explanation of what we do |
1. Create a communication plan (including social media plan) about stewardship 2. Create explainer on importance of international ambition for a codebase |
Create a brief and get a quote for a visual explainer of codebase stewardship / revisit and freshen up the explainer texts we have on About/Case for support |
Codebases
| One year ambition |
Q4 2021 goal |
Q1 2022 goal |
| Determine how much capacity we want to invest in direct stewardship in 5 years |
Make a wishlist of types of codebases we desire for direct stewardship |
(No Q1 goal set) |
| Develop pipeline for codebases to be stewarded by other organizations |
(work on documenting stewardship process above) |
(No Q1 goal set) |
| Refine codebase routing/gating criteria for ongoing internal or external stewardship |
Document criteria we use to invest time in a codebase/community, check (and document) criteria we use to commit to steward a codebase and the citeria we use to exit our activities. Document any relationship to partner / member / funding opportunity |
Done. |
| Directly steward an international collaboration |
1. Suggest stewardship to OpenFisca 2. Create prioritized shortlist of codebases with international potential that we would like to steward, including USA/CA codebases |
Advance OpenFisca |
| Positively impact the codebases under our stewardship |
Collect and list areas of impact per codebase (feed into storytelling plan) |
Get Omgevingsbeleid impact story |
| One year ambition |
Q4 2021 goal |
Q1 2022 goal |
| Engage another organization in using and developing our materials and practices |
Engage associations of public organizations |
Clean up and professionalise our GitHub repositories to allow for more effective remote, asynch and open working, as well as debug and restructure the About repository |
| Organize a conference around a stewarded codebase community of practice |
Set a date and scope for the conference |
Set a date and scope (including funding) for conference. Organize FOSDEM devroom. |
| Get testimonials in our website |
(see positive impact on codebases, storytelling plan) |
Scan our podcasts for positive quotes |
| Regular stewardship community meetup group |
Make a plan (including goals, audience and formats) |
(No Q1 goal set) |
| Create modular content to more easily adapt to different personas |
Define the different personas we want to use |
Define content which specifically targets an underserved audience, e.g.: civil servants who are stakeholders, or policymakers that has been tasked with implementing an open source strategy |
| Launch an online open source learning platform where we can host course material based on the stewardship framework |
Select platform and get it up and running, with the Standard for Public Code course from the City by City Academy platform ported to it |
(No Q1 goal set) |
| Create guidance modules for codebase lifecycles, governance, and finance |
Table of Contents (and a shared understanding of the topic) |
(No Q1 goal set) |
Achieving sustainability
Philanthropy and grants
| One year ambition |
Q1 2022 goal |
| A third > €1 million individual grantor |
Open conversations with at least 3 potential €1m+ donors |
| Participation in multiple fundraising networking events |
Identify one or more events |
| Respond to calls for proposal from at least 3 granting philanthropic organizations |
(No Q1 goal set) |
| Produce visual content for potential investors |
Get feedback on, update and produce new batch of Case for Support/partnership/donors. Draft script for introduction video to the Foundation (inspiration) |
Structural funding
| One year ambition |
Q1 2022 goal |
| Secure structural funding of > €250K from at least one regional or state public administration |
(No Q1 goal set) |
Operational excellence
Professionalize an exemplary open public organization
| One year ambition |
Q1 2022 goal |
| A well administered institution with open and strong processes |
Ensuring that our processes are documented well enough that we can onboard a new administrative assistant |
| An open organization |
Update About so that it reflects current status and practices |
| (housekeeping) |
Do an inventory of our video files and make accessible for content repurposing |
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ASAP: Create a policy plan |
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ASAP: Renew contract with Multiple Ventures |
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ASAP: Refine process with bookkeepers |
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ASAP: Review gift paperwork |
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ASAP: Get general assembly to validate policy plan |
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ASAP: Follow-up with members |
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Before 1 July: Create annual report |
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Establish publishing process for Standard community translations |