Blog for Public Code

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Goals for the first quarter 2022

Last fall, we created quarterly goals for the codebase stewards based on our roadmap document. It turned out to be a useful way for us to work, so now we are extending it to the whole organization and the entire roadmap.

The sections and tables below are based on the roadmap, but we also made a few additions. The goals were initially envisioned to be a bit more than half way to the “one year ambition” in that document. In some sections, the codebase stewards Q4 2021 goals can be seen in an extra column.

During the winter, our own awareness was raised about gaps in our own sustainability. A new secition “Operational excellence” has therefore been added. This partly arises from us realizing that onboarding remote administrative staff will be extra burdensome with gaps in the documentation of our own processes.

A central theme emerging from the first Goals Q1 2022 session is to consider how to use the non-co-located time in the first quarter to strengthen our organization’s process/workflows, creating a more solid base from which to work in the second quarter and beyond.

Growing the public code ecosystem

Awareness

One year ambition Q1 2022 goal
Build out media production capacity (see operational excellence)
Begin producing library of media assets: videos, whitepapers, podcasts Map out content and update About in order to produce at least one explainer videos and one leave-behind. Identify a topic for a whitepaper. Do two Let’s talk about Public Code podcasts. Apply for appearance on other podcasts. Host Open House on Twitter Space biweekly to build a following and seed Public Code.
Develop coherent awareness-building strategy and voice Update existing brand content with new discoveries and improvements. Review and revise brand guidelines to be at par with our narrative. Initiate the plans for Public Code International Summit

Partnerships

One year ambition Q1 2022 goal
Define and build-out Partnership relations Review current partnership template
International Partner At least one US/CA public admininstration
Create narratives of collaboration with partners in order to bring more interested parties in (No Q1 goal set)
Provide firesouls with anything they need in order to advocate for us (No Q1 goal set)

Memberships

One year ambition Q1 2022 goal
At least five partner organizations moving towards membership (No Q1 goal set)
With one or more signing on as members (No Q1 goal set)
Establish our first international field office to develop potential members, partners, and codebases (No Q1 goal set)

Tending to stewardship

Activities & Processes

One year ambition Q4 2021 goal Q1 2022 goal
Launch formal process stewardship practice 1. Clean up our existing documentation 2. Have an outline of how a certification process could look like (No Q1 goal set)
Help a codebase that is spun off from the host organization become its own external non-profit stewardship foundation   (No Q1 goal set)
Include on our website a visual and short explanation of what we do 1. Create a communication plan (including social media plan) about stewardship 2. Create explainer on importance of international ambition for a codebase Create a brief and get a quote for a visual explainer of codebase stewardship / revisit and freshen up the explainer texts we have on About/Case for support

Codebases

One year ambition Q4 2021 goal Q1 2022 goal
Determine how much capacity we want to invest in direct stewardship in 5 years Make a wishlist of types of codebases we desire for direct stewardship (No Q1 goal set)
Develop pipeline for codebases to be stewarded by other organizations (work on documenting stewardship process above) (No Q1 goal set)
Refine codebase routing/gating criteria for ongoing internal or external stewardship Document criteria we use to invest time in a codebase/community, check (and document) criteria we use to commit to steward a codebase and the citeria we use to exit our activities. Document any relationship to partner / member / funding opportunity Done.
Directly steward an international collaboration 1. Suggest stewardship to OpenFisca 2. Create prioritized shortlist of codebases with international potential that we would like to steward, including USA/CA codebases Advance OpenFisca
Positively impact the codebases under our stewardship Collect and list areas of impact per codebase (feed into storytelling plan) Get Omgevingsbeleid impact story

Community of practice

One year ambition Q4 2021 goal Q1 2022 goal
Engage another organization in using and developing our materials and practices Engage associations of public organizations Clean up and professionalise our GitHub repositories to allow for more effective remote, asynch and open working, as well as debug and restructure the About repository
Organize a conference around a stewarded codebase community of practice Set a date and scope for the conference Set a date and scope (including funding) for conference. Organize FOSDEM devroom.
Get testimonials in our website (see positive impact on codebases, storytelling plan) Scan our podcasts for positive quotes
Regular stewardship community meetup group Make a plan (including goals, audience and formats) (No Q1 goal set)
Create modular content to more easily adapt to different personas Define the different personas we want to use Define content which specifically targets an underserved audience. e.g.: civil servants who are stakeholders, or policymakers that has been tasked with implementing an open source strategy
Launch an online open source learning platform where we can host course material based on the stewardship framework Select platform and get it up and running, with the Standard for Public Code course from the City by City Academy platform ported to it (No Q1 goal set)
Create guidance modules for codebase lifecycles, governance, and finance Table of Contents (and a shared understanding of the topic) (No Q1 goal set)

Achieving sustainability

Philanthropy and grants

One year ambition Q1 2022 goal
A third > €1 million individual grantor Open conversations with at least 3 potential €1m+ donors
Participation in multiple fundraising networking events Identify one or more events
Respond to calls for proposal from at least 3 granting philanthropic organizations (No Q1 goal set)
Produce visual content for potential investors Get feedback on, update and produce new batch of Case for Support/partnership/donors. Draft script for introduction video to the Foundation (inspiration)

Structural funding

One year ambition Q1 2022 goal
Secure structural funding of > €250K from at least one regional or state public administration (No Q1 goal set)

Operational excellence

Professionalize an exemplary open public organization

One year ambition Q1 2022 goal
A well administered institution with open and strong processes Ensuring that our processes are documented well enough that we can onboard a new administrative assistant
An open organization Update About so that it reflects current status and practices
(housekeeping) Do an inventory of our video files and make accessible for content repurposing
  ASAP: Create a policy plan
  ASAP: Renew contract with Multiple Ventures
  ASAP: Refine process with bookkeepers
  ASAP: Review gift paperwork
  ASAP: Get general assembly to validate policy plan
  ASAP: Follow-up with members
  Before 1 July: Create annual report
  Establish publishing process for Standard community translations